Valence — Financial Management

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Open Invoices

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Overdue Bills

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Active Entities

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Pending Approvals

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🏢 Business Identity ▾

Legal Business Name

DBA Name (Doing Business As)

FEIN Digits only — auto-formatted XX-XXXXXXX

Organizational Structure

Country of Organization

Date of Organization

Industry Type

NAICS Code

This entity is a Rental Company

Enables the Rental Scheduling module under Operations. Equipment in Inventory will show rental rate fields, and rentals will tie to invoices.

Products / Services Sold

States in Which Business is Conducted Hold Ctrl (Windows) or ⌘ Command (Mac) to select multiple states

📊 Accounting & Fiscal Year ▾

Accounting Year End

Fiscal Year End — Month

Fiscal Year End — Day

Accounting Method (GL)

Accounting Method (Tax)

🧾 Payroll Tax Rates ▾

State Reemployment (SUTA) Rate Enter as a percentage (e.g. 2.7 for 2.7%). Update whenever the state revises your rate.

SUTA Wage Base ($) Annual per-employee wage base for your state.

SUTA State

FUTA Rate (%) Standard net FUTA rate is 0.6% after state credit. First $7,000 per employee.

👤 Business Contact ▾

Contact Name

Contact Title

Phone Number

Email Address

📍 Addresses ▾

Primary Business Address

Street Address Line 1

Street Address Line 2

City

State

ZIP Code

Country

Mailing Address

Same as Primary

Street Address Line 1

Street Address Line 2

City

State

ZIP Code

Country

🎖️ Corporate Officers & Related Parties ▾

Command Center

Real-time intelligence across all entities

Total Revenue

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Period total

Total Expenses

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Period total

Net Income

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Revenue minus expenses

Active Entities

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Under management

Revenue vs Expenses

Monthly trend

Revenue Expenses

Net Income

Monthly result

Expense Breakdown

By account type

Active Projects

By completion status

Attention Needed

Overdue & due soon

AR / AP Aging

Outstanding receivables vs payables

Cash Flow

Inflows vs outflows by month

Entities

— officers across all entities

Legal Name

Structure

Status

FEIN

Actions

🏢

Company Information

Legal name, FEIN, organizational structure, addresses, accounting method

🎖️

Corporate Officers

Officers, directors, related parties, ownership percentages, government IDs

🔗

Ownership & Relationships

Entity ownership structure, intercompany relationships, consolidation eliminations

📋

Chart of Accounts

Manage the general ledger accounts for this entity

✏️

Journal Entries

Create and manage manual journal entries and adjustments

🧾

Invoices & AR

Customer invoices, payments received, accounts receivable aging

📄

Bills & AP

Vendor bills, payments made, accounts payable aging

🏛️

Bank Transactions

Bank and credit card transactions, reconciliation

📈

Financial Reports

Profit & Loss, Balance Sheet, Trial Balance, General Ledger

Ownership Tree

No ownership records yet.

Ownership Records

No ownership records yet.

🔗 Intercompany Relationships ▾

No relationships defined yet.

⚖️ Consolidation Elimination Settings ▾

Toggle eliminations on or off per relationship. Enabled items will be cancelled out when compiling a consolidated financial package.

Elimination Schedule

From Entity	To Entity	Type	Description	Amount	Eliminate
No intercompany relationships defined yet.

Chart of Accounts

No accounts yet

Select a company and click "Load Default COA" to get started.

Journal Entries

No journal entries

Create your first journal entry above.

From To Account

Select date range and run report

As of Date

Select a date and run report

From To

Select date range and run report

As of Date

Select a date and run report

Customers

No customers yet

Invoices

No invoices yet

Payments Received

No payments recorded yet

Vendors

No vendors yet

Bills

No bills yet

Payments Made

No payments recorded yet

Expense Reports

No expense reports

Submit expenses for approval and reimbursement

1099-NEC Vendor Tracking

2026 threshold: $2,000 — vendors paid at or above require 1099-NEC

AI Transaction Matching

AI reviews unmatched bank transactions and suggests GL account assignments

Transactions Needing Review

Click "Run AI Match" to analyze transactions

Month-End Close Assistant

Automated checklist · Depreciation posting · Variance analysis · Accruals

Bank & Credit Card Transactions

No transactions yet

QBO & File Import

Import from QuickBooks Online export, CSV bank feeds, IIF files, or OFX/QFX

Upload File

📄

Drop file here or click to upload

Supports: CSV, OFX, QFX, QBO, IIF, XLSX

Column Mapping (for CSV)

Date column

Description column

Amount column

Type column (opt)

Auto-detected formats: QBO (QuickBooks), Chase CSV, Bank of America CSV, Wells Fargo CSV, OFX/QFX, IIF

Import Settings

Target GL Account

Apply bank rules automatically

Skip duplicate transactions

Auto-create journal entries from matched rules

Import Log

No imports yet this session.

Intercompany Transactions

No intercompany transactions yet

As of Date

Select a date and run report

As of Date

Select a date and run report

Bank & Credit Card Reconciliation

Select an account to reconcile

Click "+ New Reconciliation" to get started.

Payroll

No payroll records yet

Employee Database

No employees yet

Owner Draws & Distributions

No draws recorded yet

Fixed Assets

No fixed assets yet

Depreciation Schedule

Year:

Select a year to view the depreciation schedule

Configure the sales tax rates applicable to this entity.

No tax rates configured

Bank Accounts

No bank accounts configured

Bank Rules

Auto-categorize transactions based on description, amount, or payee

No bank rules configured

Reconciliation 2.0

Select a bank account to view reconciliation sessions

Form 941 — Employer's Quarterly Federal Tax Return

Generates from posted payroll records

Select quarter and click Generate

Form 940 — Annual FUTA Tax Return

Annual FUTA calculation from payroll records

Select year and click Generate

W-2 Generator

Generate W-2s for all employees from posted payroll

Select year and click Generate All W-2s

Depreciation Schedule

Select year and click Generate

Asset Disposals

No disposed assets

Asset Maintenance Log

No maintenance records

Consolidation Groups

No consolidation groups

Intercompany Eliminations

Eliminate intercompany revenue, expenses, loans, and investments

Select a consolidation group

Consolidated Financial Statements

Select a group and click Generate

Multi-Currency Management

ASC 830: Foreign Currency Matters — Translation & Remeasurement

Multi-Currency (ASC 830)

Record transactions in foreign currencies, track exchange rates, and calculate translation adjustments and FX gains/losses at period end.

Segment Reporting

ASC 280: Segment Reporting — Product Lines, Business Units, Geographic Regions

Segment Reporting (ASC 280)

Break down revenue, expenses, and profitability by segment. Tag GL accounts or transactions with segment codes to enable multi-dimensional reporting.

Contingent Liabilities

ASC 450: Contingencies — Loss Contingencies, Gain Contingencies, Litigation

Contingent Liabilities (ASC 450)

Track pending litigation, warranty obligations, environmental liabilities, and other contingencies. Classify as Probable, Reasonably Possible, or Remote per ASC 450-20.

Royalties & Licensing Revenue

ASC 606: Revenue from Contracts — Sales/Usage-Based Royalties

Royalty & Licensing Accounting (ASC 606)

Track IP licensing agreements, calculate royalty income/expense accruals, and manage sales/usage-based royalty recognition per ASC 606-10-55-65.

Hedging & Derivatives

ASC 815: Derivatives and Hedging — Fair Value, Cash Flow, Net Investment Hedges

Hedging & Derivatives (ASC 815)

Track derivative instruments (FX forwards, commodity futures, interest rate swaps), designate hedge relationships, and calculate fair value adjustments at period end.

Pension & Retirement Benefits

ASC 715: Compensation — Retirement Benefits — 401(k), Pension, Post-Retirement

Pension & Retirement (ASC 715)

Track employer contributions to 401(k), SEP-IRA, SIMPLE IRA, and defined benefit pension plans. Calculate projected benefit obligations and pension expense per ASC 715.

Credit Memos

Issue credits to customers for returns, adjustments, or billing errors

No credit memos

Credit memos reduce a customer balance. Click + New Credit Memo to issue a credit. Posts DR Revenue / CR Accounts Receivable.

Refunds

Process customer refunds (reverses a payment received)

No refunds issued

Refunds return money to a customer. Click + Issue Refund to process. Posts DR Accounts Receivable / CR Cash.

Recurring Transactions

Auto-generate invoices, bills, and journal entries on a schedule

No recurring transactions

Set up monthly rent invoices, recurring vendor bills, or automatic journal entries. Click + New Recurring to create a schedule.

Bank Deposits

Group multiple payments into a single bank deposit for reconciliation

No bank deposits

Group checks and cash payments into a single deposit slip that matches your bank statement. Click + New Deposit to create.

1099 Generation

IRS Form 1099-NEC / 1099-MISC for vendor payments exceeding $600

1099 Generation

Click Identify Vendors to find all vendors paid $600+ during the tax year. Then generate 1099-NEC forms for filing. Per IRC \u00A76041, payments to non-corporate vendors for services must be reported.

Customer Statements

Monthly summary of invoices, payments, credits, and balance due

Select a customer and month

Undeposited Funds

Payments received but not yet grouped into a bank deposit

Check Register

Track check numbers, payees, and amounts

Tax Returns

Form 1120-S — S Corporation Return

Tax Year 2025 · Due March 15, 2026

Select a company and click "Sync from Financials"

Select a company to view projects

Kanban Board

No tasks yet

Gantt Chart

No projects to display

Work Breakdown Structure

Select a project to view its WBS

Time Entries

No time entries yet

Project Budgets

Select a project to view its budget

Cost Tracking

Select a project to view costs

Project Billing

Select a project to manage billing

Budget vs Actual

Select a project to compare budget to actuals

Project Profit & Loss

Select a project or view all

Item Catalog

No items yet

Warehouse Locations

No locations configured

Receive Inventory

Posts DR Inventory / CR Accounts Payable automatically

No receipts yet

Issue Inventory

Posts DR COGS / CR Inventory automatically (FIFO costing)

No issues yet

Inventory Transfers

No transfers yet

Transaction Log

Select filters and click Load

Inventory Valuation Report

Select an as-of date and run report

Stock on Hand

Loading stock levels…

Inventory Aging (FIFO Layers)

Click Run Report to see FIFO lot aging

Reorder Alerts

Loading reorder alerts…

Cycle Count

Click "Start Count" to begin a cycle count

Inventory Write-Downs & LCNRV

ASC 330-10-35: Lower of Cost or Net Realizable Value

LCNRV Analysis

Click Analyze LCNRV to compare inventory cost against net realizable value per ASC 330-10-35. Items where NRV is below cost will be flagged for write-down.

COGS Month-End Close

Review and post month-end COGS adjustments

COGS Month-End

Select a period and click Calculate to compute COGS adjustments including shrinkage, variances, and overhead allocation.

Audit Trail

Select filters and click Load

KPI Dashboard

Select a company to view KPIs

Cash Position

Select a company

Budgets

No budgets yet

Budget Builder

Select a budget to open the builder

Budget vs Actual — Variance Analysis

Select a budget to see variance analysis

Cash Flow Forecast

Click "Generate Forecast" to build a 12-period cash flow projection

Forecast Scenarios

No scenarios yet

What-If Analysis

Assumptions

Revenue Change (%)

-50%0%+100%

COGS Change (%)

-30%0%+50%

Operating Expense Change (%)

-30%0%+50%

New Headcount (FTEs)

-100+50

Avg Salary per FTE ($)

CapEx Investment ($)

Projected Impact

Adjust sliders to see impact

Profitability Analysis

Select a company

Financial Ratios

Select a company

Investment Evaluation Tools

Investment Parameters

Initial Investment ($)

Discount Rate (%)

Cash Flows (one per line, Year 1 first)

Results

Enter parameters to calculate

Select an entity from the top menu to begin editing

Users

No users yet

Date	Description	Amount	Status
${new Date().toISOString().slice(0,10)}	Valence Professional — Monthly	$349.00	Paid

Select a company

Select a company to view documents

Custom Report Builder

Configure options on the left, then click Run Report

Report Configuration

Data Source

Date From

Date To

Group By

Sort By

Max Rows

Save As

Configure and click Run Report

Select a company

No open purchase orders

Receive Goods

Match receipts to POs and post inventory + AP

Select a PO to receive against

No closed POs

Loading spend analysis…

Entity

Project

Application Period

Report By

Application No.

Contract Date

Architect / Owner

Retainage %

AIA Document G703

Continuation Sheet — Schedule of Values

A Item No.	B Description of Work	C Scheduled Value	D Work Completed Previous	E Work Completed This Period	F Materials Presently Stored	G Total Completed & Stored	H % (G÷C)	I Balance to Finish	J Retainage

AIA Document G702

Application and Certificate for Payment

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Reserved Active Returned Invoiced

SUN

MON

TUE

WED

THU

FRI

SAT

Rental Scheduling

Select an entity from the top menu, then click + New Rental to create rental bookings. Mark items as rental items in Inventory to make them available for scheduling.

Select a rental company from the dropdown above, or mark an entity as a rental company in its settings.

First 15 forms (1–15)	$3.10 / form
Next 150 forms (16–165)	$2.30 / form
Next 335 forms (166–500)	$1.30 / form
501+ forms	$0.63 / form
State 1099 filing (any volume)	$1.49 / form

First 15 forms (1–15)	$3.10 / form
Next 150 forms (16–165)	$2.30 / form
Next 335 forms (166–500)	$1.30 / form
501+ forms	$0.63 / form
State W-2 filing (any volume)	$1.49 / form